EMAIL TEMPLATE BUILDER
The email template builder Outlook is missing
Transform Outlook or Gmail into a drag-and-drop platform for engaging, measurable internal communications.
Prove ROI
Build faster
Personalize by role
Engage with clarity
Track in real time
The best email template builder for Outlook and Gmail
Create branded, responsive internal emails in just a few clicks with a platform built for internal comms teams, not coders.
Drag-and-drop email builder
Save time and never start an email from scratch again.
Edit sent links
Update emails without resending.
Personalization through merge tags
Add personal touches automatically.
Multimedia email enhancements
Add visual engagement that drives clicks.
Image library and editing tools
Centralize and polish your visuals.
Email template gallery
Build faster with ready-to-use, on-brand templates.
Add surveys and feedback tools
Turn every email into a two-way conversation.
Custom branding
Keep every email consistently on-brand.
Lockable branding elements
Protect your brand in every send.
Mobile and desktop preview
Know your email looks great everywhere.
Company event sections
Promote events and track RSVPs with ease.
Real-time collaboration
Co-edit emails without stepping on toes.
Inbox integration with Outlook and Gmail
Create and send emails without switching platforms.
Web app access
Work from anywhere without missing a beat.
Ghostwriting and send as permissions
Create and send emails on behalf of leaders or teams.
Accessibility checker
Ensure every employee can read your emails.
AI workflow assistant
Move faster from draft to delivery, without burning out.
Why use a modern email template builder for internal comms
Outlook and Gmail were designed for basic copy, not engaging, branded internal communications. If you’re still using them to build internal emails, you’re battling:
Manual formatting that breaks across devices.
No drag-and-drop design tools.
No branding control or layout flexibility.
No way to embed surveys, videos, or dynamic content.
No analytics, no engagement insights, just a guessing game.
Real results:
From ignored updates to a 40% boost in open rates
Internal emails keep getting flagged as phishing?
At Flagger Force, the internal comms team faced a serious trust and engagement problem. Company bulletins and safety updates (critical for a 2,000+ dispersed, frontline workforce) were going unread. Their existing internal email tool made things worse with clunky formatting, poor Outlook integration, no real-time collaboration, and unreliable analytics.
Switching to ContactMonkey changed everything. With seamless Outlook-native sending, real-time editing, and robust analytics, the team could confidently deliver branded, mobile-ready emails that employees actually read and trust. This resulted in a 40% increase in open rates and no more phishing flags.
Now, internal comms runs smoother than ever: IT and comms teams have cleaned up outdated distribution lists, email creation takes minutes instead of hours, and every send comes with data they can act on.
Before ContactMonkey
After ContactMonkey
Emails flagged as phishing, undermining trust.
Secure, trusted delivery through Outlook-native sending.
Limited, unreliable analytics.
Accurate, actionable data on opens, clicks, read time, and device usage.
Clunky editing and image workflows.
Drag-and-drop template builder with robust image support.
No ability to collaborate in real time.
Multiple team members co-editing emails simultaneously.
Outdated distribution lists reducing relevance
Cleaner, targeted Outlook groups boosting engagement.
Inability to edit links post-send.
Update sent links instantly, no resends needed.
Traffic Control & Infrastructure Support
40%
open rate
“Our team’s efficiency was slowed down by the lack of sophistication of our previous tool. And we knew employees weren’t getting the information—they were flagging it as phishing.”
Tamara Palmer
Employee Engagement & Internal Communications Lead
Company size: 2,000+ employees
Frequently asked questions
With ContactMonkey’s built-in analytics, you can track opens, clicks, read time, device usage, and even individual engagement (when enabled). All your data is available whether you’re using the Outlook add-in, Gmail add-on, web app, or desktop app, so you always know what’s landing and where to improve.
No, you choose the workflow that works best for you. ContactMonkey can be used:
- Directly inside Outlook or Gmail with our add-in/add-on for seamless, in-inbox creation and sending.
- As a desktop app for a dedicated, full-screen workspace.
- Via the web app from any browser, anywhere. No downloads required!
No matter how you access it, you get the same powerful features: drag-and-drop email template builder, dynamic content, embedded surveys, real-time collaboration, detailed analytics, and more.
Yes. ContactMonkey gives you real-time, presentation-ready reports showing open rates, click-throughs, read time, and survey responses, no matter which version of the platform you use. You can benchmark performance over time and share measurable results with leadership to prove ROI.
Yes. ContactMonkey gives you real-time, presentation-ready reports showing open rates, click-throughs, read time, and survey responses, no matter which version of the platform you use. You can benchmark performance over time and share measurable results with leadership to prove ROI.
With our Edit Sent Links feature, you can fix hyperlinks after sending, no resends, no confusion. This works whether you send through the Outlook or Gmail integration, or from the desktop app.
Transform how you connect with employees
Your people want clarity, recognition, and a voice. Most companies don’t deliver. The result? Low engagement, high turnover, and wasted time.
Boost engagement instantly by creating communication that employees actually open and act on.
Save hours every week with built-in templates and automation that make newsletters effortless.
Prove your impact to leadership with clear metrics that tie communications to business results.
